Mini Moke Club Agreed
Last Revision: October 2016
The name of the club shall be the “Mini Moke Club”,
hereafter referred to as “The Club”.
a) To promote the use, enjoyment and preservation of the Mini Moke.
b) To provide members with information, advice and assistance in
whatever form, so they may enjoy Moking.
c) To promote events and activities where members can meet each other
and exchange ideas.
d) To offer members any benefits and privileges it may be possible to
3) Constitution5) Election of Officers
The club is open to anyone regardless of age and gender and the club
shall be non-political, non-sectarian and operate an equal opportunity
Running of the Club will be vested in the Chairman,
Membership & Club Secretary, Treasurer and other members as appropriate who
will be elected at the AGM, and will take up their duties immediately following
the closure of business at the AGM. Other committee members may be co-opted as
required by the Committee, and will have voting rights at Committee Meetings.
General members have the right to attend Club Committee meetings by arrangement
and take part in the discussion. All Club Committee Members, Regional
Co-ordinators and Registrars will have voting rights. Club Officers and
subcommittee members are normally expected to serve in an honorary capacity.
Should it ever become necessary to offer remuneration in order to fill a key
post, full details must be agreed and voted upon at an Annual General Meeting
(AGM), or Extra General Meeting (EGM).
Incumbent committee members will
be assumed to wish to remain in their posts, unless at least two months’ notice
has been given before an AGM. An invitation will be sent out to members via the
Moke Club Magazine, inviting interested parties to make known that they would
like to be considered as a candidate for a particular position on the committee.
Those wishing to be considered should inform the Membership & Club
Secretary in writing, which includes documents sent electronically, four (4)
weeks prior to the AGM. Anybody wishing to stand for the positions of Chairman,
Membership & Club Secretary and Treasurer must have been a full club member
for a minimum of 12 months immediately prior to nomination and have made
themselves known to the committee.
7) Meetings of Committee
The Chairman will, unless otherwise agreed by the committee, give at
least a month’s written notice of a meeting. Any items may
be discussed at the Chairman’s discretion. Any elected
officials named on the front page of the newsletter may vote, however
only one name (not position) is allowed per vote. The committee
may additionally confer by telephone, e-mail or other conference
facility that may be available.
Minutes must be taken at committee meetings and the AGM, and be
presented at the next committee meeting.
All monies for memberships and general running of the club will be
handled by the Treasurer in the name of the club. The Spares
Officer will handle all monies in connection with the spares. All
monies in connection with Regalia will be handled by the Regalia
Officer. The three accounts will be audited independently.
10) Election of Members
Application for membership of the Mini Moke Club must be made on the
“Membership Form” (Electronic or Paper Version).
Membership will be open to any person who agrees to abide by the rules
of The Club. The membership may include the member’s spouse
or partner and any children. More than one name may be registered
as members, but there will be only one vote per membership. There
will be one Club magazine per membership. Application for
membership must be accompanied with the appropriate annual fee and
membership will run for a 12 month period from the first day of the
month following receipt of the application to join. Any change to
the annual fee will be made by the members attending an AGM. Any
member who fails to renew his or her subscription within 30 days of
his/her renewal date will be deemed to have cancelled their membership
and their details will be taken off the Membership & Club
Secretary’s computer. Only Club members shall be allowed to
buy spares at discounted rates (where applicable).
11) Use of Club Name
The name of the club will not be used by any member for any trade
The monies of the club will not be used to sponsor an individual
member’s activities, but individual members may sponsor at their
Any member may resign at any time by writing to the Membership
Secretary and advising his or her intention. They will not be
entitled to any refund of monies paid.
14) The Annual General Meeting
The AGM will be held during the last quarter of each year (i.e.
October, November or December) at a venue, date and time to be fixed by
the committee. All members will be eligible to attend. Each
Club member will be sent at least 21 days written or agreed e-mail
notice. At the AGM the committee will give a full statement of
its activities during the preceding twelve months and a report of its
financial situation. Resolutions for the AGM should be placed
before the Membership & Club Secretary at least fourteen days prior
to the AGM. Late resolutions will be discussed under “Any
Other Business”. The AGM will also be the only time in the
club year when any of these rules may be changed or new rules
At the discretion of the committee and facilities available at the
venue, the AGM may be broadcasted via Skype to those members who would
like to participate but are unable to attend in person. Those
wishing to participate in this manner must make contact with the
Membership Secretary in order to gain access to the conference.
At this time voting will not be allowed via Skype.
All Club members will have one vote, except the Chairman, who will not
be permitted to vote except in the case of a tie when he or she may
have a casting vote.
16) Observance and Interpretation of Rules
Every member agrees to abide by the rules and to accept the decision of
the Committee in all cases of disagreement with the interpretation of
these rules. The Club Committee shall have the power to withdraw
membership rights of any member at any Club Committee Meeting (where
there must be a quorum) or at the AGM. The Club member shall have
the right to attend. Offenders shall have their membership
terminated forthwith and all subscription monies will be
forfeited. Membership will be revoked for such occurrences as,
but not limited to:
Conducting themselves in a manner likely to bring the Club into
Express or implied representation of the Club without prior approval of
17) Copies of the Rules
Every member will be given a copy of the rules.
Agreement of at least 2/3 of the membership shall be required to
propose the dissolution of the Club. The Club may not be
dissolved except at a General Meeting held three months after notice
has been conveyed to the membership. If, on the winding up or
dissolution of the Mini Moke Club, there remain any assets of any kind,
the same will not be distributed among Club members, but shall be
transferred to a registered charity to be agreed by those present at
19) Prize Money Won by the Club
Prize money, tickets and gifts should be divided equally between each
participant and the Club, where the Club is equivalent to one
20) Auto tests
In the interests of safety, the Club does not promote or organise any
form of timed competition involving the use of powered vehicle, whether
licensed for road use or not.
The committee requires authorisation for any expenses claim over
£150. Payment of expenses up to £150 is at the
discretion of the club Treasurer. Travelling to or from any Club
meeting will be at a member’s own cost. In exceptional
circumstances, contributions to costs may be awarded, but only with the
prior agreement of the Club Chairman or Treasurer. Club members
shall be entitled to submit claims for any expenses incurred on Club
business if authorised by the Chairman or Treasurer. Other
expenses to be considered by special arrangement.
22) The Moke Club has been given the authority
from the DVLA to validate Moke registrations and identities. Three
approved signatories have been given to the club, which in turn, has
vested the authority in each of the registrars: English, Australian and