Revised: October 2024
The Mini Moke Club Rules
1. The Title is “The Mini Moke Club” (hereafter referred to in these rules as “The Club”). The name or facsimile of the Club’s logo will not be used by any member for Trade or Personal benefit.
2. The Aim of The Club is to:-
a) Promote the use, enjoyment and preservation of the Mini Moke.
b) Provide advice and assistance for Mokes and their owners.
c) Promote events where members can meet and exchange Moke ideas.
d) Offer paid up Club Members; benefits, discounts and privileges it may be able to arrange.
3. Constitution of The Club. Membership is open to anyone, regardless of age, gender and nationality. The Club is non-political, non-sectarian and operates an equal opportunity policy. The official language of The Club is English.
4. Management Committee of The Club will be:-
- The elected Chairman, Secretary, Treasurer, Membership Secretary, Spares Manager, Magazine Editor, Social Media Manager and Strategist. All positions are voluntary without remuneration and elections take place at AGMs or EGMs
- Other positions can be created between AGMs, but the position will be in a co-opted role and have no voting rights until formally elected and voted on at the next AGM.
5. Regional Representatives. The Club operates a network of Representatives for the UK and Rest of the World divided into regional areas.
6. Committee Meetings. Notice of meetings should be given in advance. All committee members are expected to attend either on-line or in person. Items for discussion will be at the Chairman’s discretion. 50% of the Management Committee must be present to vote on matters. Regional Representatives and any other positions do not form part of the quorum, but are eligible to vote.
7. Voting at meetings. The Management Committee, any other positions and Regional representatives have an equal vote on Club related matters at committee meetings. To avoid any conflict of interests if any of the aforementioned positions are from the same household then only ONE vote will be permitted. All the above positions need to be agreed and voted on at the AGM or EGM. The Chairman has the casting vote in the event of a tied decision.
- Non Voting positions – Not exhaustive, but includes Webmaster, Archivist and Registrars.
8. Serving Committee Members. Are expected to remain in place unless they give 4 weeks notice of their resignation prior to the AGM.
9. Election of Officers. Anyone wishing to be considered for a Committee position, should inform the Club Secretary in writing (includes documents sent electronically), 4 weeks prior to the AGM. For the position of Chairman, Membership Secretary, Club Secretary or Treasurer they must have been a full Club member for a minimum of 12 months immediately prior to nomination and be known to the Committee.
10. Minutes of Meetings. Will be taken and distributed before the next meeting.
11. Club Funds and Banking. Will be managed by the Treasurer on behalf of The Club. They will include monies from Membership, Spares and other sources. Disbursements must be authorised by the Treasurer and one other authorised signatory. The Accounts will be reviewed by a trusted source annually. The Club Funds will not be used to sponsor any member’s personal activities.
12. Expenses. Up to £150 per claim (supported by receipts) can be approved at the discretion of the Treasurer. Any Claims over this amount must be authorised by the Committee. Claims for expenses incurred on Club business will be considered.
13. Membership. Is open to anyone who agrees to abide by the rules of The Club (also available on the website). Applications can be made on-line and by post along with the correct fee and is renewable annually. Family membership consists of 2 adults. All can be listed as members, but will only include ONE magazine and TWO votes at AGMs or EGMs. Failure to renew subscriptions after 45 days of due date will be considered as end of membership. Members can end their membership at any time in writing, but no refunds will be given. Equally, the Committee has the power to withdraw membership of any member who acts in such a manner likely to bring The Club into disrepute or represents The Club (implied or otherwise) without prior approval of the Committee. Membership will run for a 12 month period from the first day of the month following receipt of the application to join.
14. Annual General Meeting (AGM). Will be held in the last quarter of the year. Notice will be given in good time and all members can attend. Any timing will be UK Election of The Club Officers, Rule changes, Accounts and Diary dates for the following year are discussed at this meeting. Membership Fees will be reviewed each year at the AGM. Other Club matters may be discussed by prior arrangement with the Chairman. Meetings may be viewed by Zoom (or similar). On-line voting will be at the discretion of a quorum present in person at the AGM. In the event of a tie, the Chairman will have the casting vote.
15. Competitive Motor Events. The Club does not promote any form of competition using motor vehicles.
16. DVLA vehicle authentication. The Club has been given authority to validate Mini Moke identities. However, the DVLA will only recognise approved signatures of the specific Registrars. The Club cannot issue any type of Registration documents. A fee is applicable for this service as advertised in the Club Magazine.
17. Dissolution of the Club. Agreement of at least two thirds of the membership shall be required to propose the dissolution of The Club. The Club may not be dissolved except at a General Meeting held three months after notice has been conveyed to the membership. If, on the winding up or dissolution of The Club, there remain any assets of any kind, the same will not be distributed among Club members, but shall be transferred to a registered charity to be agreed by those present at the EGM.